2 x CONTRACT OFFICER: PMU (Contractual Position: 1 Year)

KOUGA MUNICIPALITY (EC 108)

NOTICE NO: 46/2025

INTERNAL/EXTERNAL VACANCIES

Kouga Municipality, an equal opportunity employer which subscribes to the principle of affirmative action, encourages applicants from the designated groups to apply for the following vacancy:

            2 x CONTRACT OFFICER: PMU

             (Contractual Position: 1 Year)

REQUIREMENTS:

• B Tech Civil in Engineering Project Management, Relevant NQF Level 7 qualification;
• Registration as a Candidate Engineering Technologist with ECSA; will be an added advantage
• 5 years relevant experience;
• Valid Code B driver's license
• Competencies Project Management Skills;
• Problem Solving;
• Negotiation Skills;
• Conflict Management Skills;
• People Management Skills;
• Financial management Skills;
• Communication Skills;
• Good knowledge and understanding of relevant policy and legislation applicable to PMU;
• Good knowledge and understanding of institutional governance systems and performance management;
• Attention to detail;
• Must be able to speak, read and write in at least two of the official languages in Kouga Municipality (Afrikaans, English, and Xhosa).

SPECIAL CONDITIONS:                                  Nil.

SALARY:                                                          R334 243,60 – R433 851,91 Per Annum

TASK:                                                               11

DUTIES:

• Facilitating and coordinating municipal projects through conducting of research and evaluation on best practices;
• Compiling PMU business plans and budgets in consultation with the Manager, considering the Municipality’s Procurement Policy and requirements of the Municipal Infrastructure Grants (MIG) and Division of Revenue Act (DORA);
• Analyzing and aligning project requirements with operating capacity and capability;
• Planning and submitting DORA reports to the Provincial MIG Management Unit; including the preparation of the quarterly PMU targets and MIG implementation plan;
• Coordinating the funding programs in a phased manner which includes the Consolidated Municipal Infrastructure Program, in support of internal bulk, connector infrastructure and community facilities to poor households; Community Based Public Works Program, in support of the creation of community assets in rural, historically disadvantaged communities; Local Economic Development Fund, in support of planning, and implementation of job creation and poverty alleviation; Operation and Maintenance of access roads, buildings and street lights; and Electrification funding in support of addressing the electrification backlog for permanently occupied residential dwellings that are situated in historically under-supplied areas;
• Analyzing trends, operating requirements and forward plans to establish/ determine funding/ expenditure for the period;
• Evaluating projects and contracts performance against budget and addressing deviations/ variances with professional service providers and employees;
• Monitoring and implementing corrective measures to rectify deviations/ acts contrary to financial regulations, audit requirements and departmental procedure;
• Compiling payment schedule spreadsheets for each project, indicating scope of work, finances allocated, contract amount, payments made to date and balance of funding available for completion of project/contract;
• Liaising with funding agencies e.g. COGTA and/or spheres of Government (MIG) to source funding for relevant projects, including progress reports and expenditure incurred on projects;
• Guiding the drafting, adjudication and reporting processes with regards to contracts/ tenders and verifying details, terms and conditions, specifications, etc. complying with laid down policies (Chain Management Policy, Procurement Policy), regulations and procedures and submitting to the Tender Committee for ratification;
• Participating in and briefing parties (consultants/ contractors, etc) on the terms and scope of appointments and, evaluating, investigating and approving submissions on project/ contract progress, performance and costs;
• Monitoring Contractor performance against agreed terms and conditions though ongoing interaction with site personnel, on-site inspections, etc. and alerting the Contractor to any acts of non-conformance;
• Implementing procedures to administer contracts and the processing of completion certificates and, verifying outcomes prior to approving payment certificates;
• Complying with Council’s Affirmative Procurement Policy in providing opportunities to emerging contractors to develop and enhance their skill base and promote employment at a local level;
• Resolving technical conflicts and contractual claims and preparing the necessary reports for submission to the PMU Manager;
• Coordinating Business Plans and implementation plans for projects/ contracts in the acceptable formats;
• Establishing key performance indicators and measures for determining/ assessing the level and appropriateness of service delivery with respect to planning schedules and complying with deadlines;
• Managing the operational dimensions and resources and cost effectiveness of activities against operational plans and budgets;
• Addressing technical issues and disseminating advice associated with the objectives and outcomes of the functionality;
• Coordinating the facilitation and implementation of Technical and Steering Committee meetings to serve as avenue to facilitate functional information and receive public comment (communities and stakeholders, contractors);
• Liaison with the provincial and the PMU Manager as well as other line-function departments through formal regular evaluation / progress meetings and on an ad-hoc basis;
• Submission of monthly, quarterly, biannual, annual and ad-hoc reports to COGTA as determined in applicable legislation or required by the MIG Management Unit;
• Participating in various meetings (council, internal and external forums) and provides comments/ opinions on matters affecting or concerning projects/contracts;
• Responding, through the collection of information and/ or conducting the necessary investigation/ research, to enquiries and concerns on project service delivery from relevant stakeholders.

Applicants must submit a formal application form and a comprehensive CV, copies of qualifications, identity document and driver's license. Applications must be submitted electronically as one PDF document to recruitment@kouga.gov.za. Application forms can be obtained from the Municipal website, www.kouga.gov.za and must reach the Human Resource Manager on or before Friday, 28 March 2025 at 12:00.

For any enquiries contact Ms Z Gxuluwe or Mr L Desha: 042 2002 200.

Disqualification:

Please note that the following can lead to disqualification:

1. Canvassing of councillors.
2. Submission of fraudulent qualifications and/ or documents.

NB: Please note that shortlisted candidates will be subjected to a vetting process. By applying for this position, the candidates agree to background checks being performed.

The Municipality reserves the right not to make an appointment.

Preference will be given to applicants residing within the Kouga area of jurisdiction.

Should you not hear from us within 30 days of closing date, kindly regard your application as being unsuccessful.

MR. C DU PLESSIS                                                                                 P. O. BOX 21

MUNICIPAL MANAGER                                                                          JEFFREYS BAY

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