KOUGA MUNICIPALITY (EC 108)
NOTICE NO: 185/ 2024
VACANCY
Kouga Local Municipality is committed to the prescripts of the approved Employment Equity Plan and furthermore invites suitably qualified applicants to submit a detailed application for the following positions:
COMMITTEE OFFICER
REQUIREMENTS:
- Relevant NQF level 6 qualification;
- 3 years relevant experience;
- Good planning and supervisory skills;
- Attention to detail;
- Must display tact, diplomacy and adherence to strict confidence;
- Good communication skills;
- Must be able to speak, read and write in at least two of the official languages in Kouga Municipality (Afrikaans, English, and
Xhosa).
SPECIAL CONDITIONS:
Nil.
SALARY: R270 957.97 – R351 671.95 Per Annum
TASK: 10
DUTIES:
- Referring to Council’s schedule of meetings and, arranging and confirming the venue with due consideration given to the number of delegates attending and facilities required;
- Allocating secretarial resources in accordance with the status and complexity of meetings and submitting completed schedules for approval and execution;
- Monitoring the circulating notification, agenda and minutes of previous meetings to members.
- Accessing and making information available prior to the meeting to the Chairperson and/ or representatives on specific items for discussion, referring to Councils resolutions, reports and correspondence.
- Verifying specific secretarial sequences at meetings with regards to circulation and completion of attendance registers, recording details of proceedings/ discussions and decisions, and making available of copies of correspondence referred to in discussions to members.
- Receiving and proof-reading minutes and agendas, rectifying/ correcting items,
- Performing word processing applications to prepare minutes and notifications of meetings;
- Referring to legislation, Council resolutions and regulations to enable formulation of resolutions and recommendations arising out of discussions in Committee;
- Recording/taking minutes of meetings;
- Monitoring the recording and updating of registers of attendees to Committee meetings
- Maintaining and updating Committee files and records inserting attendance registers, notification, correspondence and minutes in accordance with established referencing sequences;
- Communicating with internal departments and/ or external service providers in respect of the catering requirements and/ or stationery and equipment needed for specific sessions;
- Communicating with the Office Bearers to establish items for inclusion on the agenda and the submission of investigational/ general reports and proposals supporting agenda items;
- Communicating with Senior Admin Officer: Committees regarding information and queries pertaining to meetings.
BENEFITS: As per standard conditions of service.
Applicants must submit a formal application form and a comprehensive CV, copies of qualifications, identity document and driver’s license. Applications must be submitted electronically as one PDF document to recruitment@kouga.gov.za. Application forms can be obtained from the Municipal website, www.kouga.gov.za and must reach the Human Resource Manager on or before Friday, 20 September 2024 at 12:00.
For any enquiries contact Mr. L Desha: 042 2002 200.
Disqualification:
Please note that the following can lead to disqualification:
- Canvassing of councillors.
- Submission of fraudulent qualifications and/ or documents.
NB: Please note that shortlisted candidates will be subjected to a vetting process. By applying for this position, the candidates agree to background checks being performed.
The Municipality reserves the right not to make an appointment.
Preference will be given to applicants residing within the Kouga area of jurisdiction.
Should you not hear from us within 30 days of closing date, kindly regard your application as being unsuccessful.
C DU PLESSIS P. O. BOX 21
MUNICIPAL MANAGER JEFFREYS BAY
6330
