MANAGER: SUPPLY CHAIN MANAGEMENT

KOUGA MUNICIPALITY (EC 108)

NOTICE NO: 192/2024

VACANCY

Kouga Local Municipality is committed to the prescripts of the approved Employment Equity Plan and furthermore invites suitably qualified applicants to submit a detailed application for the following positions:

MANAGER: SUPPLY CHAIN MANAGEMENT

REQUIREMENTS:

• Relevant NQF level 7 qualification;
• 5 Years’ relevant experience with minimum 2 years in a Municipal Environment;
• Code B Driving license;
• High level Computer Literacy – Office applications with Advanced Excel;
• Thorough knowledge of Supply Chain Management Systems and Regulations applicable to the Local Government Sector;
• Detailed knowledge of policies and procedures;
• Strong negotiation, planning and organizing skills;
• Attention to detail;
• Performance monitoring;
• Good communication skills;
• Ability to successfully manage a service delivery process under severe pressure from multiple consumers whilst striking the balance between the commercial/ economic/ legal requirements and socio-economic objectives;
• Report writing and presentation skills;
• Ability to work under pressure;
• Must be able to speak, read and write in at least two of the official languages in Kouga Municipality (Afrikaans, English, and

Xhosa).

SALARY:                                                  R751 083.63 – R974 958.44 Per Annum (Excluding Vehicle Allowance)

TASK:                                                       17

DUTIES:

• Promoting, developing, monitoring, directing and controlling all aspects of Supply Chain Management in the Municipality to ensure compliance with the Procurement Policy and Municipality’s Administrative Framework;
• Developing and directing transactional procurement and other technologies through applying information technologies to improve both internal and external Supply Chain processes; facilitating the development of tools which allow raising requisitions and processing purchase orders for materials and services electronically through web technology; creating and maintaining master data on suppliers, materials, services, contracts and catalogue content on electronic systems; applying appropriate classification standards; analyzing master data and transactions and derive strategic sourcing information;
• Managing on an ongoing basis the optimum allocation, utilization and management of all resources of the Department to ensure the effective and efficient delivery of the Procurement Services to departments;

• Designing, implementing and maintaining systems, policies, procedures and practices to manage supply chain processes;
• Managing the Supplier database through identifying, evaluating and managing the number and quality of suppliers to meet business needs for each goods and services category; applying appropriate tools and techniques to review the entire sources base, both active and inactive, for segmentation, rationalization and identification of focus areas for improvement opportunities; identifying the sources which are key to the municipality in financial, operational and strategic terms; maintaining supplier data (e.g. capability, performance, contacts) in the appropriate information systems;
• Managing Supplier Relationships through defining resource requirements appropriate to the type of relationship; establishing regular communication and engagement with suppliers to develop the relationship; identifying areas where supplier expertise or creativity can be used for mutual advantage; modifying the relationship at different stages of the contracting process as appropriate; adhering to and communicate the Municipality’s guidelines with regards ethical aspects of supplier relations; coordinating supplier contacts and ensure responsibilities for technical and commercial contacts are defined; applying risk sharing or incentives to attain aligned and common objectives where appropriate; identifying and agreeing performance and incentive targets and measure progress and performance improvements, and recognizing vendor excellence where appropriate;
• Developing (New) Suppliers through establishing business case for supplier development and communicate development strategies for selected suppliers/markets; setting-up development programmes for specific suppliers in order to maximize value from the relationship (e.g. contractor value workshops, training programmes, involvement in design and specifications, development of technological innovative products; establishing market development programmes when the current potential supplier is considered inadequate or to fulfill government / society expectations (e.g. local/ minority/ disadvantaged supplier market development);
• Evaluating and assessing supply chain performance, compiling and interpreting management reports and managing risks and corruption prevention;
• Reviewing on a monthly basis the performance of the department to ensure, on time service delivery to departments, compliance with the service level agreements, between the Supply Chain Management Department and other departments;
• Keeping abreast of relevant Legislation and National Initiatives, suggests amendments to the Procurement Policy and/ or Procurement Mechanisms/ Models;
• Defining/ adjusting the key performance indicators, job design and role boundaries of personnel against service delivery requirements;
• Monitoring and reviewing performance within the Department by evaluating against targets and standards set, through conducting appraisals to measure performance and objective accomplishments against agreed targets and, reviewing goals and setting new objectives;
• Analyzing statistical information pertaining to staff attendance/ absenteeism, overtime, lost time due to accidents and/ or incidents and downtime and proposing specific remedial measures aimed at improving productivity and reducing personnel related costs;
• Formulating capital and operating budgets for the department taking into account performance requirements and resources allocations/constraints to ensure, optimal utilization of available funds, departmental costs are controlled, including prior approval of all proposed capital expenditure and ongoing monitoring of actual expenditure, and adequate monitoring of the budget, including monthly reviews of comparative statements of expenditure against estimates;
• Analyzing supply chain trends, operating requirements and forward plans to establish/ determine funding/ expenditure for the period;
• Evaluating the Departments performance against budget and addressing deviations/ variances with appropriate personnel.
• Monitoring and implementing corrective measures to rectify deviations/ acts contrary to financial regulations, audit requirements and departmental procedure;
• Communicating with the Council’s Internal Audit Section on audit findings and recommendations and institutes the necessary investigational or corrective measures with regards to contractual and payment related matters.

BENEFITS:                                             As per standard conditions of service;

Applicants must submit a formal application form and a comprehensive CV, certified copy of qualifications, identity document and drivers license. Applications must be submitted electronically as one PDF document to recruitment@kouga.gov.za .Application forms can be obtained from the Municipal website, www.kouga.gov.za and must reach the Human Resource Manager on or before Friday, 20 September 2024  at 12:00.

For any enquiries contact Mr. B Faulkner: 042 2002 200.

Disqualification:

Please note that the following can lead to disqualification:

1. Canvassing of councillors.
2. Submission of fraudulent qualifications and/ or documents.

NB: Please note that shortlisted candidates will be subjected to a vetting process. By applying for this position, the candidates agree to background checks being performed.

Preference will be given to applicants residing within the Kouga area of jurisdiction.

The Municipality reserves the right not to make an appointment.

Should you not hear from us within 30 days of closing date, kindly regard your application as being unsuccessful.

Kouga Municipality is an equal opportunity employer which subscribes to the principle of affirmative action, which is non-sexist, non-racist, non-discriminatory and based on merit.

MR. C DU PLESSIS                                                                                P. O. BOX 21

MUNICIPAL MANAGER                                                                       JEFFREYS BAY

­­­­­­­­­                                                                                                              6330