OFFICE ADMINISTRATOR: INFRASTRUCTURE AND ENGINEERING

KOUGA MUNICIPALITY (EC 108)

NOTICE NO: 62/ 2023

VACANCY

Kouga Municipality, an equal opportunity employer which subscribes to the principle of affirmative action, encourages applicants from the designated groups to apply for the following vacancy:

            OFFICE ADMINISTRATOR: INFRASTRUCTURE AND ENGINEERING

REQUIREMENTS:

• Relevant NQF level 6 qualification in Secretarial/ Public Administration;
• 3 years relevant experience;
• Secretarial skills at a senior level, some of which should preferably have been gained in a local government environment;
• Proficiency in minute taking and undertaking of independent research;
• Attention to detail and consistently upholding excellent office administration
• High level computer Literacy: Office Applications;
• Sound communication skills (oral and written);
• Good computer knowledge in office applications;
• Excellent planning skills; agility and adaptation to a dynamic work environment.
• MUST be able to work under severe pressure.
• Must be able to speak, read and write in at least two of the official languages in Kouga Municipality (Afrikaans, English, and

Xhosa).

SPECIAL CONDITIONS:

SALARY:                                                          R228 338.08 – R296 334.24 Per Annum

TASK:                                                               9

DUTIES:

• Implements specific tasks/ activities associated with the provision of Secretarial support and personal assistance to the Director: Infrastructure and Engineering;
• Maintains and access records of discussions, instructions and correspondence;
• Schedule, Confirming and updating the diary / calendar of the Director: Infrastructure and Engineering and altering or indicating priority/ urgent meetings requiring attention;
• Accumulate data, capture and formulate into reports and portfolio items.
• Adhere to daily and weekly updates of data and statistics.
• Liaising with visitors at the Director: Infrastructure and Engineering office, and attending to their queries and nature of the visit;
• Attending to the ordering of office supplies, printing and photocopying;

• Liaising with scribes and role-players to ensure that the Portfolio Minutes are signed off and returned to scribes;
• Perusing Council and Committee Agenda and Minutes of Meetings and identifying with items associated of the Director: Infrastructure and Engineering;
• Updating the correspondence register inserting reference numbers and subject of correspondence received and in circulation and/ or seeking information and approval of and communicating response established for specific/ or routine matters;
• Preparing notification, agendas and minutes for specific office events (Council/ Executive Committee, Internal Meetings) and attending to the distribution and/ or arranging for the collection of documentation prior to scheduled meetings;
• Maintaining stock of standard forms and stationery and completing requisition orders to facilitate the replenishment of items prior to depletion;
• Performs specific tasks/ activities associated with the provision of Secretarial support and personal assistance to the Director Infrastructure and Engineering.
• Procurement of specific items as requested by the Director: Infrastructure and Engineering.

BENEFITS:                                             As per standard conditions of service.

Applicants must submit a formal application form and a comprehensive CV, copies of qualifications, identity document and drivers license. Applications must be submitted electronically as one PDF document to recruitment@kouga.gov.za. Application forms can be obtained from the Municipal website, www.kouga.gov.za and must reach the Human Resource Manager on or before Friday, 14 April 2023 at 12:00.

For any enquiries contact Mr. B Faulkner: 042 2002 200.

Disqualification:

Please note that the following can lead to disqualification:

1. Canvassing of councillors.
2. Submission of fraudulent qualifications and/ or documents.

NB: Please note that shortlisted candidates will be subjected to a vetting process. By applying for this position, the candidates agree to background checks being performed.

The Municipality reserves the right not to make an appointment.

Preference will be given to applicants residing within the Kouga area of jurisdiction.

Should you not hear from us within 30 days of closing date, kindly regard your application as being unsuccessful.

MR. C DU PLESSIS                                                                                P. O. BOX 21                                        

MUNICIPAL MANAGER                                                                        JEFFREYS BAY

­­­­­­­­­6330